How does the booking link work?

When you create a booking page, we encode all the data (teachers, slots, school info) into a shareable URL. No data is stored on a server — everything lives in the link itself. When parents open the link, they see the available slots and can book instantly.

Is my booking data stored on your servers?

No. All data is either stored in your browser's localStorage or encoded in the shareable URL. We do not operate any backend servers. Your school and parent data never leaves your devices.

How do parents get notified?

Parents receive a confirmation via their email app using the mailto: link. Teachers are notified via email as well if you configure your school email. SMS reminders are also supported for booked slots.

Can parents see which teachers are available?

Yes. The booking page shows all teachers with their available time slots side by side. Parents can book with any teacher who has open slots. A teacher calendar view shows all bookings in one place.

What happens if two parents try to book the same slot?

Slots are reserved immediately when a parent books. If two parents somehow try to book the same slot, only the first booking succeeds. The second parent will see the slot as taken and can choose another time.

Can I add multiple teachers?

Yes, you can add unlimited teachers. Each teacher can have their own set of available time slots. The booking page will display all teachers and their available slots for parents to choose from.

What is the slot limit?

The free version supports up to 50 time slots total across all teachers. If you need more capacity, consider EduPilotPro which offers unlimited slots and additional scheduling features.

Can I cancel or modify bookings?

Yes. Teachers can view all bookings in the Manage tab, where they can cancel any booking if needed. When a booking is cancelled, the slot becomes available for other parents.

How does slot conflict prevention work?

Our scheduling system checks that no two bookings overlap for the same teacher. If a slot is already booked, it's marked as unavailable in real-time. Parents can only book from available slots.

What notification options are available for parents?

When a parent books a slot, they receive an email confirmation via a mailto: link. Teachers also receive email notifications. SMS reminders are supported for confirmed bookings. Parents can add the booking to their calendar or set a reminder.

How do I manage slots after publishing the booking page?

You can view all bookings in the Manage tab, where you can see which slots are booked and by whom. If needed, you can cancel any booking, which immediately makes the slot available again for other parents to book.

What happens if I need to cancel a scheduled meeting?

Teachers can cancel any booking from the Manage tab. When cancelled, the slot is freed up and becomes available for other parents to book. We recommend notifying affected parents directly about any cancellations via email or phone.