Meeting Evening AV Checklist

MEETING EVENING AV CHECKLIST Event Date: Event Time: Technician: Setup Complete By: ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ EQUIPMENT CHECKLIST PROJECTOR/SCREEN □ Projector powered on and tested □ Screen lowered and clean □ Remote control has batteries □ HDMI/VGA cable connected □ Backup cable available COMPUTER/LAPTOP □ Laptop logged in and ready □ Presentation/slide deck loaded □ Internet connection working □ Mouse/trackpad available □ Charger connected AUDIO □ Speakers connected and tested □ Microphone working (if needed) □ Volume at appropriate level □ Backup batteries available LIGHTING □ Main lights working □ Dimmer set for presentation □ Supplementary lights positioned □ Emergency lighting tested NETWORKING □ Wi-Fi password available for guests □ Network coverage in room tested □ Guest login portal working ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ BACKUP PLAN If equipment fails: • Backup laptop location: [Location] • Portable projector available: [Y/N] • Paper handouts prepared: [Y/N] • Technician contact: [Phone] • IT helpdesk extension: [Number] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ FINAL CHECK All equipment tested and confirmed working: □ Yes □ No Technician Signature: Date: _________