Meeting Evening AV Checklist

Greenwood International School

MEETING EVENING AV CHECKLIST

Event Date: 2025-09-10
Event Time: [event_time]
Technician: [technician_name]
Setup Complete By: [setup_deadline]

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EQUIPMENT CHECKLIST

PROJECTOR/SCREEN
□ Projector powered on and tested
□ Screen lowered and clean
□ Remote control has batteries
□ HDMI/VGA cable connected
□ Backup cable available

COMPUTER/LAPTOP
□ Laptop logged in and ready
□ Presentation/slide deck loaded
□ Internet connection working
□ Mouse/trackpad available
□ Charger connected

AUDIO
□ Speakers connected and tested
□ Microphone working (if needed)
□ Volume at appropriate level
□ Backup batteries available

LIGHTING
□ Main lights working
□ Dimmer set for presentation
□ Supplementary lights positioned
□ Emergency lighting tested

NETWORKING
□ Wi-Fi password available for guests
□ Network coverage in room tested
□ Guest login portal working

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BACKUP PLAN

If equipment fails:
• Backup laptop location: [Location]
• Portable projector available: [Y/N]
• Paper handouts prepared: [Y/N]
• Technician contact: [Phone]
• IT helpdesk extension: [Number]

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FINAL CHECK

All equipment tested and confirmed working: □ Yes  □ No

Technician Signature: [technician_name]    Date: _________

Greenwood International School