Term-over-Term Attendance Comparison
A comparative report showing attendance data across two or more terms, highlighting trends, improvements, declines, and areas requiring attention by year group.
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Greenwood International School TERM-OVER-TERM ATTENDANCE COMPARISON 2025-2026 Prepared by: Transport Department ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ COMPARISON DATA Year Group [term_1_name] [term_2_name] Change Trend ────────────────────────────────────────────────────────────── Year 7 [XX%] [XX%] [+/-X%] [↑/↓/→] Year 8 [XX%] [XX%] [+/-X%] [↑/↓/→] Year 9 [XX%] [XX%] [+/-X%] [↑/↓/→] Year 10 [XX%] [XX%] [+/-X%] [↑/↓/→] Year 11 [XX%] [XX%] [+/-X%] [↑/↓/→] SCHOOL [XX%] [XX%] [+/-X%] [↑/↓/→] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ KEY FINDINGS 1. [Finding — e.g. "Year 9 attendance declined by 2.3% — investigation underway"] 2. [Finding — e.g. "Year 11 improved by 1.8% following exam revision support"] 3. [Finding — e.g. "Monday absences remain the highest across all year groups"] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ RECOMMENDED ACTIONS 1. [Action] 2. [Action] 3. [Action] This report is shared with the senior leadership team.
About This Template
Side-by-side attendance for two terms by class or cohort, highlighting movement against the school's target before the term review.
Everything runs in your browser — your school details are sent only when you choose Send. Export the finished document as an A4 or Letter PDF.
Topics this template covers: term comparison · attendance trends · year comparison · attendance analysis
How to Use This Template
Enter Term 1 Name and Term 2 Name, then complete Term Comparison Data with overall and per-year-group figures for both periods so movement is unambiguous. Fill Key Findings with the two or three largest shifts and plausible causes.
Set Recommended Actions with owners and dates, sign Prepared By, and present the comparison at the termly attendance review. Keep prior comparisons in the same folder — three consecutive sheets reveal trends a single term can hide.
When to Use This Template
First unexplained absence
Send the initial follow-up the day after an absence is recorded, asking for a reason and setting a reply deadline while the details are still fresh.
Patterns of repeated absence
When absences repeat, escalate with the same template: include the attendance percentage against the policy threshold and the support being offered.
Logging calls and meetings
Record every contact attempt — phone calls, letters and meetings — with dates and outcomes so the attendance file shows a complete, dated trail if the case escalates.
Frequently Asked Questions
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What should the first absence letter say?
Based on our guide
Monthly Attendance Reporting: How to Track and Communicate Student Attendance
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Attendance Register Generator
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