Monthly Attendance Summary Report
A leadership-facing monthly attendance report with whole-school metrics, year-group breakdowns, persistent absence tracking, and comparison to previous months.
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Greenwood International School MONTHLY ATTENDANCE SUMMARY [report_month] — 2025-2026 Prepared by: Transport Department ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ OVERALL METRICS Overall Attendance: 0% Target: 0% Previous Month: 0% Total Students: 0 Persistent Absence Count: 0 ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ YEAR GROUP BREAKDOWN Year Group Attendance % vs Target Notes ────────────────────────────────────────────────────── Year 7 95.2% +0.2% Above target Year 8 93.8% -1.2% Monitoring Year 9 91.5% -3.5% Intervention required Year 10 94.1% -0.9% Close to target Year 11 92.8% -2.2% Exam revision attendance ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ ACTIONS TAKEN THIS MONTH 1. Sent attendance threshold letters to 12 families 2. Conducted follow-up meetings with 8 parents 3. Referred 3 cases to education welfare officer 4. Launched attendance reward programme for Year 9 ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ This report will be shared with the senior leadership team and governors. Greenwood International School
About This Template
Class-by-class attendance for the month with trends against last month and persistent-absence flags, formatted for the leadership meeting pack.
Everything runs in your browser — your school details are sent only when you choose Send. Export the finished document as an A4 or Letter PDF.
Topics this template covers: attendance report · monthly summary · school attendance · attendance data
How to Use This Template
Enter Report Month and Academic Year, then pull Overall Attendance %, Target Attendance % and Previous Month % so the trend is visible in one line. Complete Persistent Absence Count from your MIS and break figures down under Year Group Breakdown.
Write Actions Taken This Month honestly — phone calls made, home visits booked, letters sent — and sign Prepared By. Circulate to the leadership team before the month's data shifts, and archive each issue so governors can chart the year at a glance.
Compare like with like: exclude INSET days and exam weeks when benchmarking against previous months, and note the exclusion in the report footer. Check Persistent Absence Count against last month's list — pupils moving in and out of that group show where intervention is working or failing.
When to Use This Template
End-of-term reporting
Assemble attendance figures, highlights and action points into one consistent document for leadership or governors at the close of a term.
Ad-hoc status updates
Need to report on a transport review or parent survey on short notice? Fill in the same sections and send a document people already know how to read.
Comparing results term over term
Keep the section headings identical between terms so leadership can compare attendance, outcomes and initiatives side by side without rebuilding the structure each time.
Frequently Asked Questions
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Based on our guide
Monthly Attendance Reporting: How to Track and Communicate Student Attendance
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Attendance Register Generator
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