Persistent Absence Tracking Register
A tracking register for students identified as persistently absent, showing attendance trends, interventions applied, parent communications, and outcomes over time.
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Greenwood International School PERSISTENT ABSENCE TRACKING REGISTER 2025-2026 Threshold: Below 0% attendance ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ STUDENT REGISTER Student YG Attendance% Absences Interventions Parent Contact Outcome ────────────────────────────────────────────────────────────────────────────────────────────── [Name] [X] [XX%] [XX] [X] [Date] [Status] [Name] [X] [XX%] [XX] [X] [Date] [Status] [Name] [X] [XX%] [XX] [X] [Date] [Status] [Name] [X] [XX%] [XX] [X] [Date] [Status] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ INTERVENTION CODES 1 = Verbal warning and parent phone call 2 = Formal letter to parents 3 = Meeting with parents and student 4 = Attendance contract signed 5 = Referral to education welfare officer 6 = External agency referral ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ REVIEW SCHEDULE This register is reviewed fortnightly by the attendance team. Students are removed from the register when their attendance improves above the threshold for 4 consecutive weeks. This register is confidential and must be stored securely.
About This Template
A tracking register for persistent absence with attendance percentage, interventions tried and review dates across the term.
Everything runs in your browser — your school details are sent only when you choose Send. Export the finished document as an A4 or Letter PDF.
Topics this template covers: persistent absence · tracking register · intervention tracking · attendance monitoring
How to Use This Template
Set Persistent Absence Threshold % to your jurisdiction's figure (often 90% attendance or below), then populate Student Tracking Register with every pupil crossing it, including current Attendance %.
Use Intervention Code Key to standardise what was tried — call, letter, meeting, CAMHS referral — so patterns are readable across a term. Complete Review Schedule with dated checkpoints per pupil. Update the register fortnightly, bring it to the pastoral meeting, and archive pupils once attendance recovers for a full half-term.
Sort the register by attendance percentage rather than alphabetically so the highest-risk pupils sit at the top of every review. Add a column for who last made contact and when — gaps in contact history are the first thing inspectors examine when they sample persistent-absence cases.
When to Use This Template
First unexplained absence
Send the initial follow-up the day after an absence is recorded, asking for a reason and setting a reply deadline while the details are still fresh.
Patterns of repeated absence
When absences repeat, escalate with the same template: include the attendance percentage against the policy threshold and the support being offered.
Logging calls and meetings
Record every contact attempt — phone calls, letters and meetings — with dates and outcomes so the attendance file shows a complete, dated trail if the case escalates.
Frequently Asked Questions
How do I customise this template for my school?
Can I use this template for multiple students or classes?
Is my school data stored on your servers?
What should the first absence letter say?
Based on our guide
Attendance Policy Compliance: How to Track and Report Student Attendance
Use with our tool
Attendance Register Generator
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