Student Attendance Improvement Plan
A formal plan for students with persistent absence, documenting current attendance data, root causes, agreed actions, targets, and review dates shared between school and family.
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Greenwood International School ATTENDANCE IMPROVEMENT PLAN Student: Emma Thompson Date of Plan: 2026-09-01 Review Date: 2025-12-15 ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ ATTENDANCE DATA Total school days this year: [Number] Days absent: [Number] Authorised absences: [Number] Unauthorised absences: [Number] Lates: [Number] Current attendance rate: 87% Target rate: 0% ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ ROOT CAUSES IDENTIFIED • [Cause 1 — e.g. medical appointments] • [Cause 2 — e.g. anxiety about specific subjects] • [Cause 3 — e.g. transport issues] • [Cause 4 — e.g. family circumstances] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ AGREED ACTIONS School will: • [Action 1] • [Action 2] Family will: • [Action 1] • [Action 2] Student will: • [Action 1] • [Action 2] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ TARGET By 2025-12-15, Emma Thompson's attendance should reach 0%. ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ Signatures: Parent/Guardian: _________________ Date: _________ Attendance Officer: [attendance_officer] Date: _________ Greenwood International School
About This Template
An individual plan for a pupil with attendance baseline, agreed interventions, review dates and named staff — the document to bring to a pastoral review.
Everything runs in your browser — your school details are sent only when you choose Send. Export the finished document as an A4 or Letter PDF.
Topics this template covers: attendance plan · improvement plan · persistent absence · intervention plan
How to Use This Template
Hold the meeting first: Date of Meeting with Parent Name and Student Name present, then record Attendance Data Summary and Current Attendance % against Target Attendance % before discussing anything else.
Identified Root Causes should come from the family as much as the school — transport, anxiety, bullying, illness — and Agreed Actions must name who does what by when. Set Review Date at four to six weeks, have Attendance Officer sign, and bring the same sheet to the review so progress is measured against the original baseline.
Bring the attendance figure as a simple percentage chart so the family sees the same picture you do before agreeing actions. Keep the plan to one page — if it needs two, the actions are too vague — and give the family a copy at the meeting; plans left with school tend to be forgotten.
When to Use This Template
End-of-term reporting
Assemble attendance figures, highlights and action points into one consistent document for leadership or governors at the close of a term.
Ad-hoc status updates
Need to report on a transport review or parent survey on short notice? Fill in the same sections and send a document people already know how to read.
Comparing results term over term
Keep the section headings identical between terms so leadership can compare attendance, outcomes and initiatives side by side without rebuilding the structure each time.
Frequently Asked Questions
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Based on our guide
Attendance Policy Compliance: How to Track and Report Student Attendance
Use with our tool
Attendance Register Generator
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