End-of-Day Attendance Summary
A brief daily report for the school office summarising attendance across all year groups, including total present, absent, late, and any safeguarding concerns flagged during the day.
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Greenwood International School END-OF-DAY ATTENDANCE SUMMARY 2026-09-01 Prepared by: Transport Department Total on Roll: 0 ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ YEAR GROUP BREAKDOWN Year Present Late Absent Authorised Unauthorised Safeguarding ───────────────────────────────────────────────────────────────────────────────── Y7 [XX] [X] [XX] [XX] [XX] [X] Y8 [XX] [X] [XX] [XX] [XX] [X] Y9 [XX] [X] [XX] [XX] [XX] [X] Y10 [XX] [X] [XX] [XX] [XX] [X] Y11 [XX] [X] [XX] [XX] [XX] [X] TOTAL [XXX] [XX] [XXX] [XXX] [XXX] [XX] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ SAFEGUARDING FLAGS No safeguarding concerns flagged today. ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ FOLLOW-UP ACTIONS • [Action 1] • [Action 2] This report should be filed with the daily attendance log.
About This Template
An end-of-day roll-up: present, absent, late and authorised figures by class, for the office handover and daily safeguarding check.
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Topics this template covers: daily attendance · end of day report · attendance summary · school office
How to Use This Template
Complete at the office before 10am: Report Date, Prepared By and Total Students on Roll, then fill Year Group Breakdown with present, absent and late counts that reconcile to the roll total.
List Safeguarding Flags for unexplained absences needing a same-day welfare call, and assign Follow-Up Actions Required with names against each. Hand the summary to the designated safeguarding lead before lunch, keep the week's copies together for the attendance officer's Friday review, and archive monthly.
Reconcile before circulating: present plus absent plus late must equal Total Students on Roll, and a mismatch usually means a pupil was registered twice or in the wrong session. Retain completed summaries for a full academic year — they underpin absence prosecutions and tribunal evidence when registration timings are questioned.
When to Use This Template
First unexplained absence
Send the initial follow-up the day after an absence is recorded, asking for a reason and setting a reply deadline while the details are still fresh.
Patterns of repeated absence
When absences repeat, escalate with the same template: include the attendance percentage against the policy threshold and the support being offered.
Logging calls and meetings
Record every contact attempt — phone calls, letters and meetings — with dates and outcomes so the attendance file shows a complete, dated trail if the case escalates.
Frequently Asked Questions
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What should the first absence letter say?
Based on our guide
Monthly Attendance Reporting: How to Track and Communicate Student Attendance
Use with our tool
Attendance Register Generator
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