Performance Concern Notice
A formal notice to a teacher when there are concerns about their performance, outlining specific issues, expected standards, support offered, and review timeline.
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Greenwood International School PERFORMANCE CONCERN NOTICE Teacher: Ms. Sarah Chen Department: [department] Date: 2026-09-01 Dear Ms. Sarah Chen, This notice is to inform you of specific concerns regarding your professional performance. ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ SPECIFIC CONCERNS The following specific concerns have been identified: 1. [Concern with evidence — e.g. "Student progress data shows attainment below department average"] 2. [Concern with evidence] 3. [Concern with evidence] These concerns relate to the following professional standards: • [Standard 1] • [Standard 2] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ EXPECTED STANDARDS You are expected to: • [Specific expectation with measurable criteria] • [Specific expectation] • [Specific expectation] Evidence of meeting these standards will be assessed through: • [Assessment method] • [Assessment method] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ SUPPORT OFFERED The school will provide the following support: • [Support measure 1 — e.g. "Additional mentoring sessions"] • [Support measure 2] • [Support measure 3] You are also encouraged to: • [Self-directed support] • [External support if applicable] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ REVIEW A review meeting will be held on 2025-12-15 to assess progress. If the required standards are not met, further action may be taken. ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ If the required standards are not met by the review date, further action may be taken which could include formal capability proceedings, redeployment, or other appropriate measures. You have the right to be accompanied to the review meeting. Issuing Officer: [issuing_officer] Teacher Signature: _________________ Date: _________ Greenwood International School
About This Template
A formal notice raising a performance concern with specific examples, expected improvements and a review date, documented for personnel records.
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Topics this template covers: performance concern · formal notice · teacher capability · performance management
How to Use This Template
Enter Date of Notice and Meeting Date, then describe Specific Concerns with dated, observable examples — what happened, when, who was present. Complete Expected Standards quoting your policy or professional standards verbatim.
List Support Offered (coaching, training, structured monitoring) and Consequences if Standards Not Met so the seriousness is clear without being threatening. Name Issuing Officer, set Review Date, and ensure the teacher receives the notice in person wherever possible; the follow-up meeting matters more than the letter.
When to Use This Template
Scheduled lesson observation
Share the observation focus and rubric with the teacher beforehand, record evidence against each dimension, and agree on a next observation date.
Annual staff evaluation cycle
Run self-assessment, observation and results sections through the same rubric, then collate scores and goals for the performance review meeting.
Agreeing goals for the next cycle
Close each evaluation by recording two or three specific, measurable goals for the next period and the support the teacher will receive, then revisit them at the following observation.
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