Welcome Letter for New Parents
An onboarding letter for new families joining the school, covering key contacts, school hours, uniform expectations, communication channels, and how to get involved.
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Greenwood International School WELCOME TO OUR SCHOOL Dear James Thompson, We are delighted to welcome you and Emma Thompson to Greenwood International School. Starting at a new school is a big step, and we are here to make the transition as smooth as possible. ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ KEY INFORMATION Student: Emma Thompson Year Group: Year 10 Start Date: 2026-09-01 ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ SCHOOL HOURS Doors open: 8:15 AM School starts: 8:30 AM Morning break: 10:30 – 10:45 AM Lunch: 12:15 – 1:00 PM School ends: 3:15 PM After-school care available until: 5:30 PM ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ KEY CONTACTS Principal: Dr. Robert Williams Office: [office_phone] Email: [office_email] Year Group Head: [Name] Class Teacher: [Name] School Counsellor: [Name] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ GETTING INVOLVED We encourage all parents to get involved in school life: • Join the Parent-Teacher Association (PTA) • Volunteer for school events • Attend parent workshops and information sessions • Follow us on [Social Media] • Sign up for the school newsletter ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ We look forward to working with you and Emma Thompson this year. Please do not hesitate to contact us if you have any questions. Yours sincerely, Dr. Robert Williams Principal Greenwood International School
About This Template
A welcome letter for new parents covering uniform, arrival times, key contacts and how to report absence, setting expectations before the pupil's first day.
Everything runs in your browser — your school details are sent only when you choose Send. Export the finished document as an A4 or Letter PDF.
Topics this template covers: welcome letter · new parents · onboarding · school introduction
How to Use This Template
Send after acceptance but before the first day. Fill Start Date, Year Group and Student Name, then complete School Hours and Key Contacts so logistics are settled in one letter. Use Getting Involved to invite families into clubs, Friends associations and volunteering.
Include Office Phone and Office Email prominently, sign with Principal Name, and attach the uniform list and term dates. Keep the tone warm but specific — new parents remember the letter that told them exactly where to go at 8:45 on day one.
When to Use This Template
End-of-term reporting
Assemble attendance figures, highlights and action points into one consistent document for leadership or governors at the close of a term.
Ad-hoc status updates
Need to report on a transport review or parent survey on short notice? Fill in the same sections and send a document people already know how to read.
Comparing results term over term
Keep the section headings identical between terms so leadership can compare attendance, outcomes and initiatives side by side without rebuilding the structure each time.
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Parent Engagement: How Schools Can Build Stronger Home-School Connections
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