Fee Reminder Escalation Series

FEE REMINDER — LEVEL OF 4 ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ Dear , LEVEL 1: FRIENDLY PRE-DUE REMINDER This is a friendly reminder that fees for {{student_name}} are due on {{due_date}}. Amount Due: {{amount_due}} Due Date: {{due_date}} Payment Methods: {{payment_methods}} If you have already made payment, please disregard this notice and accept our thanks. ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ LEVEL 2: FORMAL DUE-DATE NOTICE The fees for {{student_name}} were due on {{due_date}} and remain unpaid. Amount Outstanding: {{amount_due}} Days Overdue: {{days_overdue}} Please arrange payment by {{due_date}} to avoid a late fee of {{late_fee_amount}}. If you are experiencing financial difficulty, please contact {{finance_contact}} to discuss payment plan options including {{payment_plan_option}}. ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ LEVEL 3: ONE-WEEK OVERDUE WARNING Despite our previous notice, fees for {{student_name}} remain unpaid. Amount Outstanding: {{amount_due}} Days Overdue: {{days_overdue}} Late Fee Applied: {{late_fee_amount}} Please be advised that continued non-payment may result in: • Suspension of extracurricular activities • Withholding of report cards • Restriction of school facilities access We urge you to contact {{finance_contact}} immediately to resolve this matter. ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ LEVEL 4: PRINCIPAL LETTER — TWO WEEKS OVERDUE I am writing to you in my capacity as Principal of {{school_name}} regarding the outstanding fees for {{student_name}}. Amount Outstanding: {{amount_due}} Days Overdue: {{days_overdue}} Total with Late Fees: {{amount_due}} + {{late_fee_amount}} This matter has now escalated beyond our standard collection process. We have made multiple attempts to contact you without success. I request that you contact {{finance_contact}} within 7 days to arrange full payment or agree a payment plan. Failure to do so may result in further action including referral to our collections process. {{school_name}} is committed to supporting families facing genuine financial hardship. If this applies to you, please do not hesitate to contact us. Yours sincerely, [Principal Name] Principal