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Fee Reminders

Sibling Discount Confirmation Letter

A letter confirming a family's eligibility for sibling discounts on school fees, detailing the discount percentage, amount saved, and conditions for maintaining the discount.

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Greenwood International School

SIBLING DISCOUNT CONFIRMATION
2025-2026

Dear James Thompson,

We are pleased to confirm your family's eligibility for the sibling discount at Greenwood International School.

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ENROLLED CHILDREN

Student 1: [Name] — [Year Group] — [Annual Fee]
Student 2: [Name] — [Year Group] — [Annual Fee]
Student 3: [Name] — [Year Group] — [Annual Fee]

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DISCOUNT CALCULATION

Sibling Discount Applied:
• 2nd child: 10% discount
• 3rd child: 15% discount

Annual Savings: $[Amount]
Per-Term Savings: $[Amount]

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CONDITIONS

To maintain the sibling discount:
1. All enrolled children must be attending Greenwood International School simultaneously
2. All fee accounts must be paid on time
3. No child may be withdrawn and re-enrolled to qualify
4. Discount applies only to tuition fees (not extras)

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The discounted amounts will be reflected on your fee invoices for 2025-2026.

[finance_officer]
Finance Officer
Greenwood International School

About This Template

Confirms the sibling discount applied, the amount saved and the years it covers, preventing future billing disputes.

Everything runs in your browser — your school details are sent only when you choose Send. Export the finished document as an A4 or Letter PDF.

Topics this template covers: sibling discount · family discount · fee reduction · discount confirmation

How to Use This Template

List every child covered under Enrolled Children with their year groups, then show Discount Calculation as arithmetic the parent can follow — full fees, sibling rate, total saving per term. Set Academic Year and include Conditions (fee paid by date, siblings enrolled simultaneously).

Complete Finance Officer and sign the letter once the discount is live in the billing system, not before. Send with the next invoice so the reduced figure and the confirmation arrive together, reducing avoidable queries to the office.

When to Use This Template

Upcoming payment deadline

Send a friendly reminder a week before the due date with the amount, the methods accepted, and a contact for questions.

Overdue balance escalation

After the deadline passes, reissue with days overdue, applicable late fees and the escalation level, keeping the tone professional and factual.

Agreeing a payment plan

When a family cannot pay in full, record the instalment dates and amounts agreed, attach the schedule to the reminder, and note it against the invoice so both sides share the same plan.

Frequently Asked Questions

How do I customise this template for my school?
Fill in each field with your school's specific information. The template has pre-defined sections that you can complete in any order. Your changes appear in the live preview on the right side of the screen.
Can I use this template for multiple students or classes?
Yes. Fill in the template once for each student or class, then download the PDF each time. You can keep the browser tab open and simply change the fields for different recipients.
Is my school data stored on your servers?
Template processing happens entirely in your browser — the filled content is never sent to our servers. When you download the PDF or send the template, your school details (name, country, and email or WhatsApp) are stored in our recovery store as described in our Privacy Policy. They are never shared or used for advertising.
When should the first reminder be sent?
About a week before the due date, with the amount, the accepted payment methods and a contact for questions. Follow with firmer notices once the deadline passes, and always include the invoice reference so payments reconcile quickly.

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