Mobile Phone Policy Notice
A formal notice communicating the school's mobile phone policy to parents, including when phones must be collected, storage arrangements, and consequences for misuse.
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Greenwood International School MOBILE PHONE POLICY NOTICE Date: 2026-09-01 Effective: 2026-09-01 Dear Parents and Guardians, ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ POLICY SUMMARY From 2026-09-01, the following rules apply to mobile phones at Greenwood International School: • Students must hand in their phone at reception every morning • Phones will be stored securely in the school office • Phones will be returned at [collection_time] each day • No phones are permitted in classrooms, corridors, or the dining hall • Smartwatches must follow the same rules • Earbuds/headphones are not permitted during school hours ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ EXCEPTIONS Exceptions may be granted in the following circumstances: • Medical need: With written request from parent and medical professional • Specific learning need: With Education Health and Care Plan (EHCP) • Emergency contact: Parents should call the school office directly All exception requests must be submitted in writing to the school office. ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ CONSEQUENCES FOR NON-COMPLIANCE If a student does not comply with this policy: First occurrence: • Phone will be confiscated and stored for collection by parent • Student will receive a verbal warning Second occurrence: • Phone confiscated for one week • Parent will be contacted • Student will receive a written warning Third occurrence: • Phone confiscated for one month • Parent meeting required • Incident recorded on behaviour log ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ RATIONALE Research consistently shows that mobile phones in schools negatively impact student attention, learning, and social interaction. This policy aims to create a focused learning environment free from digital distractions. ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ If you have any questions about this policy, please contact the school office. Yours sincerely, Dr. Robert Williams Principal Greenwood International School
About This Template
States when phones may be used, where they are stored and the consequences of breaches — short enough for parents to read.
Everything runs in your browser — your school details are sent only when you choose Send. Export the finished document as an A4 or Letter PDF.
Topics this template covers: mobile phone policy · phone ban · device policy · parent notice
How to Use This Template
Set Policy Effective Date and Phone Collection Time, then summarise rules in Policy Summary: when phones may be used, where they are stored, who returns them. Complete Exceptions for medical needs, translation and safeguarding apps.
State Consequences for Non-Compliance consistently with your behaviour policy and write Policy Rationale around learning and wellbeing rather than control. Sign with Principal Name, issue to all families at term start, and review procedures with students before enforcement so the policy is understood, not just published.
When to Use This Template
Rolling out a new policy
Draft the expectations and consequences, set an effective date, and send the same formatted document to staff and parents so nobody is working from an older version.
Annual policy review
Pull the last version, update the review date and any changed wording, and reissue with a visible revision trail.
Collecting staff acknowledgment
Issue the policy with a signature or acknowledgment section so every member of staff confirms they have read and understood the current version before the effective date.
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