Results Day Instructions for Students
A communication to students explaining when and how to collect their exam results, what to bring, who will be available for support, and what to do if they cannot attend in person.
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Greenwood International School RESULTS DAY INSTRUCTIONS Date: 2026-09-01 School Opens: [school_opening_time] Collection Time: [collection_time] Location: [collection_location] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ WHAT TO BRING • Student ID card or school ID • A pen and notepad (for notes) • Your results envelope will be provided • If collecting for another student: written authorisation from the student and their ID ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ SUPPORT AVAILABLE Staff available to help: • Subject teachers: [Times] • Head of Year: [Times] • Careers advisor: [Times] • Exam office: [Times] We can help with: • Understanding your results • Discussing next steps (sixth form, college, apprenticeships) • UCAS adjustment/clearing queries • Re-sit guidance ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ IF YOU CANNOT ATTEND If you cannot collect your results in person: 1. Authorise someone to collect on your behalf (written note + their ID) 2. Results will be emailed to your school email address from [Time] 3. Contact the exam office to arrange a later collection Please do NOT call the school for results over the phone. ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ We are proud of all our students. Congratulations on your hard work! Greenwood International School
About This Template
Tells students when and where to collect results, who to contact and what to expect, with UCAS and re-sit guidance.
Everything runs in your browser — your school details are sent only when you choose Send. Export the finished document as an A4 or Letter PDF.
Topics this template covers: results day · results collection · exam results · results instructions
How to Use This Template
Enter Results Day Date, Collection Time and Collection Location, then set School Opening Time so staff are on site before students arrive. Complete What to Bring (identification, pen, statement forms) and Support Available on Results Day (counsellors, sixth-form advisors).
Write If You Cannot Attend with the proxy-collection rules and email fallback. Send two weeks before results day and repeat the day before, so nobody misses it because an email was buried.
When to Use This Template
Building next term's timetable
Draft the new schedule before the term starts, share it with department heads, and iterate on room and staff allocations until everything fits.
Last-minute room or staff changes
When a teacher is absent or a room is double-booked, regenerate the affected rows and print an updated copy for the front office the same day.
Archiving finished timetables
Once a term closes, duplicate the published timetable with the version number bumped and keep a dated copy so past schedules remain available for audits and inspection evidence.
Frequently Asked Questions
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Communicating Exam Timetables to Students: Strategies That Reduce Anxiety
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