Exam Seating Plan Template
A master exam seating plan and room map listing all exam rooms with capacity, assigned exams, invigilators, and equipment notes for exam-day use by senior invigilators.
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Greenwood International School EXAM ROOM ALLOCATION MAP Date: 2025-06-15 Time: 09:00 - 12:00 ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ ROOM: [room_name] Capacity: 30 desks Students Assigned: 28 Exam: Mathematics Paper 1 Invigilators: Mrs. Lane (Primary), Mr. Davis (Roving) Equipment Notes: Calculators permitted, no graphing calculators Accessibility: Wheelchair accessible, hearing loop installed ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ ROOM SETUP CHECKLIST □ Desks arranged in rows with adequate spacing □ All desks numbered clearly □ Clock visible from all positions □ Exam papers sealed until student briefing complete □ Answer booklets and rough paper distributed □ Spare pens, pencils, and erasers available □ Water bottles permitted (no labels) □ Waste paper baskets positioned □ Emergency exit routes clearly marked □ Personal belongings area designated at front of room ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ EXAM DAY CONTACTS Senior Invigilator (Zone 1): [Name] Exam Office: [Extension] First Aider on Duty: [Name] This allocation map is issued by Greenwood International School for exam session administration only.
About This Template
Seats, desks and invigilator positions are laid out to exam-board spacing rules, so the plan can be printed and taped to each room door before the session starts.
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Topics this template covers: exam seating plan · exam room allocation · exam room plan · exam logistics · room allocation template
How to Use This Template
Set Room Name, Room Capacity and Student Count before placing candidates so the layout never exceeds the spacing rules your exam board requires. Enter Assigned Exam and Session Date at the top, list invigilators under Assigned Invigilators, and note Equipment Notes such as calculator permissions.
Complete Accessibility Features (hearing loops, wheelchair spaces) and tick through Room Setup Checklist on the morning of the exam. Print a copy for the room door and one for the exams office; keep Exam Day Contacts visible for the roving invigilator.
When to Use This Template
Building next term's timetable
Draft the new schedule before the term starts, share it with department heads, and iterate on room and staff allocations until everything fits.
Last-minute room or staff changes
When a teacher is absent or a room is double-booked, regenerate the affected rows and print an updated copy for the front office the same day.
Archiving finished timetables
Once a term closes, duplicate the published timetable with the version number bumped and keep a dated copy so past schedules remain available for audits and inspection evidence.
Frequently Asked Questions
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Based on our guide
Exam Seating Plan and Room Allocation: Matching Students to Spaces
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Exam Timetable Builder
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