Skip to main content
Timetables & Schedules

Special Exam Access Arrangements Notice

A notification to students and parents confirming approved access arrangements for examinations including extra time, separate room, rest breaks, or assistive technology.

1School Information

Fill in the Template

Preview

Greenwood International School

EXAM ACCESS ARRANGEMENTS — NOTIFICATION

Student: Emma Thompson
Exam Session: [exam_session]

Dear James Thompson,

This letter confirms the approved access arrangements for Emma Thompson during [exam_session] examinations.

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

APPROVED ARRANGEMENTS

The following access arrangements have been approved for Emma Thompson:

□ Extra time: [X]% additional time
□ Separate room: Yes/No
□ Rest breaks: Supervised/Unsupervised
□ Assistive technology: [Type]
□ Reader/scribe: Yes/No
□ Modified paper: [Type]
□ Other: [Details]

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

IMPORTANT INSTRUCTIONS

1. Arrive 10 minutes before the scheduled start time
2. Report to the access arrangements room: [Room]
3. Bring your exam timetable and student ID
4. If your arrangements are not in place on the day, inform the exam officer immediately
5. Do not discuss exam content with other students during rest breaks

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

For questions, contact [exam_officer] or [senco_name].

Greenwood International School

About This Template

A notice confirming approved access arrangements — extra time, scribes, separate rooms — with the pupil's subjects and sessions listed.

Everything runs in your browser — your school details are sent only when you choose Send. Export the finished document as an A4 or Letter PDF.

Topics this template covers: access arrangements · exam support · special needs · exam accommodations

How to Use This Template

Confirm arrangements with the exam board first, then enter Exam Session, Student Name and Approved Arrangements (extra time, scribe, separate room, rest breaks) exactly as approved. Name SENCO Name and Exam Officer as contacts.

Write Important Instructions for the invigilators and the pupil: where to sit, when to arrive, what happens at breaks. Send to the pupil, parents and subject teachers before the exam series begins, and keep the approval evidence with the entry files for audit.

Reconfirm arrangements with the exam board at the start of each series — approvals do not always roll forward automatically. Brief invigilators in writing per room, and tell the pupil which sessions carry extra time so they can plan pacing, especially across back-to-back morning papers.

When to Use This Template

Building next term's timetable

Draft the new schedule before the term starts, share it with department heads, and iterate on room and staff allocations until everything fits.

Last-minute room or staff changes

When a teacher is absent or a room is double-booked, regenerate the affected rows and print an updated copy for the front office the same day.

Archiving finished timetables

Once a term closes, duplicate the published timetable with the version number bumped and keep a dated copy so past schedules remain available for audits and inspection evidence.

Frequently Asked Questions

How do I customise this template for my school?
Fill in each field with your school's specific information. The template has pre-defined sections that you can complete in any order. Your changes appear in the live preview on the right side of the screen.
Can I use this template for multiple students or classes?
Yes. Fill in the template once for each student or class, then download the PDF each time. You can keep the browser tab open and simply change the fields for different recipients.
Is my school data stored on your servers?
Template processing happens entirely in your browser — the filled content is never sent to our servers. When you download the PDF or send the template, your school details (name, country, and email or WhatsApp) are stored in our recovery store as described in our Privacy Policy. They are never shared or used for advertising.
Can I keep different versions of the same timetable?
Yes. Save a copy before each round of changes, bump the version number field, and keep dated versions so staff can always see which schedule was in force during a given week.

User Reviews

Leave a review

0/500

Related Templates