Invigilation Rota Template
A staff-facing invigilation rota assigning invigilators to specific exam sessions, rooms, and roles including primary, roving, and senior invigilator positions.
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Greenwood International School INVIGILATOR DUTY SCHEDULE ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ ASSIGNMENT DETAILS Invigilator: [invigilator_name] Date: 2025-06-15 Time: 09:00 - 12:00 Room: Hall A Exam: Mathematics Paper 1 Role: Primary Invigilator ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ ROLE RESPONSIBILITIES Primary Invigilator: • Arrive 30 minutes before the exam starts • Check room setup: desks, clocks, exam papers, answer booklets • Brief students on exam regulations before distribution • Distribute and collect exam papers • Maintain accurate attendance record • Report any irregularities to the senior invigilator Roving Invigilator: • Circulate quietly throughout the exam room • Assist students with clarity queries (not content) • Monitor timekeeping and announce time warnings • Handle student requests (breaks, extra paper) Senior Invigilator: • Oversee all rooms in the assigned zone • Handle emergencies and student welfare issues • Collect and count all exam papers at the end • Complete the exam session report form ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ IMPORTANT CONTACTS Exam Coordinator: Mrs. Patricia Lane Phone: +44 1234 567890 Emergency Contact: +44 1234 567899 Please confirm receipt of this schedule by replying to Mrs. Patricia Lane.
About This Template
The rota assigns every invigilator to rooms and time slots with rest breaks built in, giving the exams officer one sheet to brief staff on exam morning.
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Topics this template covers: invigilation rota · invigilator schedule · exam duty · exam staff schedule · invigilator roster
How to Use This Template
Work through Assignment Details in one sitting: Invigilator Name, Session Date, Session Time, Room and Exam Subject, then set Role to Primary, Roving or Relief so everyone knows where they stand during the session.
Fill Role Responsibilities with the duties that apply to that role, and complete Exam Coordinator Name, Exam Coordinator Phone and Emergency Contact so invigilators never have to hunt for a number mid-exam. Print the rota for the staff room and keep a signed copy in the exams file after each session week.
When to Use This Template
Building next term's timetable
Draft the new schedule before the term starts, share it with department heads, and iterate on room and staff allocations until everything fits.
Last-minute room or staff changes
When a teacher is absent or a room is double-booked, regenerate the affected rows and print an updated copy for the front office the same day.
Archiving finished timetables
Once a term closes, duplicate the published timetable with the version number bumped and keep a dated copy so past schedules remain available for audits and inspection evidence.
Frequently Asked Questions
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Can I keep different versions of the same timetable?
Based on our guide
Invigilation Rota: Building and Managing an Invigilator Schedule
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Exam Timetable Builder
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