Exam Materials Request Form
A form for departments to request additional examination materials such as answer booklets, graph paper, specialist equipment, or modified papers for upcoming exams.
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Greenwood International School EXAM MATERIALS REQUEST FORM Department: [department] Requester: [requester_name] Date: 2026-09-01 Exam Session: [exam_session] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ MATERIALS REQUESTED Item Quantity Required By Purpose ─────────────────────────────────────────────────────────── [Item 1] [X] [Date] [Purpose] [Item 2] [X] [Date] [Purpose] [Item 3] [X] [Date] [Purpose] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ SPECIAL REQUIREMENTS Describe any special requirements (e.g. modified papers, large print, specific formula sheets): ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ Submit to [exam_officer] by [Date]. Signature: _________________ Date: _________
About This Template
A request form for papers, stationery and equipment by room and session, collected centrally before exam week.
Everything runs in your browser — your school details are sent only when you choose Send. Export the finished document as an A4 or Letter PDF.
Topics this template covers: exam supplies · materials request · exam equipment · department request
How to Use This Template
Complete Department, Requester Name and Exam Session, then list Materials Requested per paper — booklets, stationery packs, sealed envelopes — with quantities. Name Exam Officer as the approver.
Use Special Requirements for access arrangements kit, spare calculators or extra desks. Submit before your school's internal deadline (usually two weeks before the series), keep a stamped copy, and reconcile received items against the request on delivery day so shortages surface early, not on exam morning.
Photograph delivered kit against the request sheet before sealing packs, and record who received what for each room. Flag access-arrangement equipment — reader pens, coloured overlays, timing devices — separately so the SENCO can verify it before papers are distributed on the morning of the session.
When to Use This Template
Building next term's timetable
Draft the new schedule before the term starts, share it with department heads, and iterate on room and staff allocations until everything fits.
Last-minute room or staff changes
When a teacher is absent or a room is double-booked, regenerate the affected rows and print an updated copy for the front office the same day.
Archiving finished timetables
Once a term closes, duplicate the published timetable with the version number bumped and keep a dated copy so past schedules remain available for audits and inspection evidence.
Frequently Asked Questions
How do I customise this template for my school?
Can I use this template for multiple students or classes?
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Can I keep different versions of the same timetable?
Based on our guide
Exam Seating Plan and Room Allocation: Matching Students to Spaces
Use with our tool
Exam Timetable Builder
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