Free School Administration Tools for Vietnam Schools
Free, privacy-first school administration tools designed for Vietnamese educators. Create academic calendars, manage attendance, schedule exams, and communicate with parents — all in your browser with no sign-up required. Over 500 schools worldwide already use SchoolKit daily.
School System in Vietnam
Vietnam operates a large education system serving more than 25 million students across over 40,000 schools. The system is governed by the Ministry of Education and Training (MOET), with implementation through provincial and district education departments. Students follow five years of primary school, four years of lower secondary, and three years of upper secondary, with compulsory education through lower secondary. The national high school graduation examination (Kỳ thi tốt nghiệp THPT) at the end of upper secondary is the defining assessment, while the National Curriculum 2018 is being phased in, introducing new subject structures and school-based assessment for students from grade 3 upward. The system is known for high academic expectations, a strong examination culture, and significant household investment in tutoring, alongside government commitment to universalising quality education.
Academic Year Structure
The Vietnamese school year runs from early September to late May, divided into two semesters: the first semester from September to January and the second semester from January to May or June. The year is punctuated by a summer vacation of roughly two and a half months from June to August, a mid-year break around the Tet (Lunar New Year) period, and national holidays including National Day (September 2), Reunification Day (April 30), and Labor Day (May 1). Tet Nguyen Dan, the Lunar New Year celebration, provides the longest holiday period of the school year and shifts annually with the lunar calendar. The national high school graduation examination dominates the June-July window for twelfth-grade students.
Key Holidays and Breaks
Tet Nguyen Dan
Lunar New Year, a one-to-two-week holiday period in late January or February
Summer Vacation
Approximately two and a half months from June to August
National Day
September 2, celebrates the Declaration of Independence in 1945
Reunification Day
April 30, marks the end of the Vietnam War in 1975
Labor Day
May 1, observed alongside Reunification Day
Hung Kings' Festival
10th day of the third lunar month, a national holiday honouring the founders of Vietnam
Mid-Autumn Festival
15th day of the eighth lunar month, a children's festival celebrated with school activities
Common School Administration Challenges in Vietnam
School administrators in Vietnamface a unique set of challenges shaped by the country's education system, regulatory environment, and cultural expectations. Here are the most pressing pain points we hear from Vietnamese educators:
The national high school graduation examination (THPT) is the defining event of upper secondary education. Schools must coordinate final-year revision, mock examinations, candidate registration, invigilation, and the logistics of examination centres, all within the compressed June-July window.
The phased introduction of the National Curriculum 2018 places significant demands on schools, requiring new subject structures, school-based assessment systems for grades 3 and above, and extensive teacher retraining — often while schools continue running the legacy curriculum for upper grades.
Class sizes in many urban schools remain large, complicating attendance management, examination logistics, and the school-based assessments the new curriculum requires.
The strong tutoring culture (học thêm) means many students attend supplementary classes outside regular hours, complicating scheduling, workload, and the clear policies schools must maintain around supplementary teaching.
Typhoons and seasonal flooding, particularly in central and northern provinces, periodically disrupt the school calendar, requiring flexible make-up planning and rapid communication with parents.
Have a challenge we haven't listed? We are actively building new tools based on what educators tell us. If your school faces a specific administrative problem, email us at [email protected] — your input directly shapes what we build next.
How SchoolKit Helps Vietnamese Schools
Every SchoolKit tool is free, private, and works entirely in your browser — no downloads, no sign-ups, no data leaving your school.
Academic Calendar Builder
Most relevant tool for Vietnam schools
The Vietnamese school year balances the September-to-May semester structure, the long summer vacation, the shifting Tet (Lunar New Year) closure, and the fixed window of the national high school graduation examination. Our Academic Calendar Builder supports the two-semester structure followed by Vietnamese schools, includes a holiday preset library with national and lunar-calendar observances, and lets you colour-code terms and examination periods. The PDF export produces professional A4 calendars for staff rooms and parents, while iCal export helps families keep school dates synced to their phones throughout the year.
Exam Timetable Builder
Also highly relevant for Vietnam schools
Upper secondary schools in Vietnam coordinate mock examinations, mid-term and end-of-term examinations, and the revision cycle leading to the national THPT graduation examination in June. Our Exam Timetable Builder creates conflict-free internal examination schedules, automatically detecting clashes across classes, teachers, and rooms, and lets schools align their internal assessment calendar with the national examination window.
All Free Tools for Vietnam Schools
Attendance Register Generator
Accurate attendance records are essential for Vietnamese schools, supporting daily management, parent communication, and the school-based assessment data the new curriculum requires. Our Attendance Register Generator produces print-ready monthly registers with CSV import for class rosters, A4 format support, and flexible monthly layouts, helping teachers maintain detailed records while administrators track absenteeism.
Parent-Teacher Meeting Scheduler
Parent-teacher meetings are a regular feature of Vietnamese school life. Our scheduler creates shareable booking pages that let parents reserve slots online and receive instant confirmation, modernising the paper-based sign-up process that remains common in many schools.
School Communication Templates
Vietnamese schools communicate with parents primarily in Vietnamese through messaging platforms. Our template library includes 50+ professionally written notices covering events, fee matters, examination schedules, and emergency closures, designed to be adapted for the Vietnamese context and shared instantly through Zalo, the dominant messaging platform for Vietnamese families.
Teacher Evaluation Rubric Builder
Teacher appraisal in Vietnam is structured through the professional standards framework of the Ministry of Education and Training. Our rubric builder helps principals create evaluation criteria with weighted scoring and professional PDF reports suitable for personnel files.
Parent Satisfaction Survey
With growing choice among schools in Vietnamese cities, understanding parent satisfaction is increasingly important. Our survey tool makes it easy to collect feedback on teaching quality, facilities, communication, and school climate, with results displayed in a clear dashboard for school leadership review.
School Bus Route Planner
School transport in Vietnam's fast-growing cities — Hanoi, Ho Chi Minh City, Da Nang — presents serious logistical challenges amid dense traffic. Our route planner helps schools map stops on OpenStreetMap, group efficient routes, calculate distances, and print driver route cards for their school transport operations.
School Administration in Vietnam
School administration in Vietnam operates within one of Southeast Asia's most ambitious and fastest-improving education systems, serving more than 25 million students under a national curriculum coordinated by the Ministry of Education and Training. Vietnamese administrators navigate a distinctive set of demands: the national THPT graduation examination that anchors the senior year, the September-to-May semester structure shaped by the Tet closure and the long summer vacation, the phased introduction of the National Curriculum 2018 with its new assessment approach, and the seasonal typhoons and floods that periodically interrupt the school calendar. From coordinating mock examinations and the revision cycle leading to June's national examination to maintaining attendance and assessment records under the new curriculum, from managing large urban classes to communicating with parents through Zalo and messaging platforms, the administrative demands on Vietnamese educators are substantial. SchoolKit provides free, browser-based tools designed with the Vietnamese educational context in mind. Every tool runs entirely in your browser — no data leaves your computer, which matters as Vietnam strengthens its data protection framework under Decree 13/2023.
From Free Tools to Comprehensive School Management
SchoolKit gives you a powerful starting point — professional, free tools that handle your most common administrative tasks right in your browser. As your school's needs grow, EduPilotPro extends these capabilities into a complete school management platform with:
- Digital attendance tracking with real-time analytics and state reporting
- Unlimited exam scheduling with custom time slots and teacher preferences
- Automated parent communication via email, SMS, and WhatsApp
- Centralised teacher evaluation across multiple evaluators and departments
- Integrated school calendar with automated publishing to Google Calendar and Outlook
- And much more — all built specifically for Vietnamese schools
The free tools will always remain available and unlimited. When you are ready for a more comprehensive solution, EduPilotPro awaits.
Frequently Asked Questions — Vietnam
Does the Academic Calendar Builder include Tet and other Vietnamese holidays?
Yes. The holiday preset library includes Tet Nguyen Dan (Lunar New Year), National Day, Reunification Day, Labor Day, the Hung Kings' Festival, and the summer vacation period. Because Tet shifts with the lunar calendar, most schools enter the confirmed dates for the current year once they are announced.
Can SchoolKit help with national high school graduation examination (THPT) preparation?
The Exam Timetable Builder helps upper secondary schools schedule mock examinations, mid-term and end-of-term examinations, and the revision cycle around the THPT window in June. The Academic Calendar Builder can mark the examination and registration periods on your school calendar so the whole school community can plan around them.
Are these tools compliant with Vietnam's data protection regulations (Decree 13/2023)?
All SchoolKit tools run entirely client-side in your browser. Student names, attendance records, and any other information you enter never leave your computer. No data is transmitted to any server, stored in any database, or shared with any third party, which inherently supports the data minimisation principles of Vietnam's data protection framework.
Do the tools support the National Curriculum 2018 assessment approach?
Yes. The Exam Timetable Builder supports the school-based assessment that the new curriculum introduces from grade 3 upward, including continuous and periodic assessments, while the Academic Calendar Builder lets you mark curriculum milestones and assessment periods on the school calendar.
Is there a tool you need that we haven't built yet?
Chúng tôi đang tích cực xây dựng các công cụ mới dựa trên phản hồi từ giáo viên trên khắp Việt Nam. Nếu trường của bạn cần một công cụ cụ thể — chẳng hạn như quản lý hồ sơ học sinh, lên kế hoạch kiểm tra theo chương trình mới, hoặc điều phối hoạt động ngoại khóa — hãy gửi email tới [email protected]. Chúng tôi xây dựng những gì nhà giáo cần.
Ready to Streamline Your Vietnam School?
All tools are free, private, and require no sign-up. Start using them in your browser right now. If you need a tool we haven't built yet, tell us — we build what educators ask for.