Free School Administration Tools for Ukraine Schools
Free, privacy-first school administration tools designed for Ukrainian educators. Create academic calendars, manage attendance, schedule exams, and communicate with parents — all in your browser with no sign-up required. Over 500 schools worldwide already use SchoolKit daily.
School System in Ukraine
Ukraine operates a national education system under the Ministry of Education and Science, with compulsory education covering ages 6-17 through primary school (grades 1-4), basic secondary school (grades 5-9), and part of upper secondary school (grades 10-11). The system serves roughly 3.8 million students, with instruction in Ukrainian and in the languages of national minorities. The External Independent Evaluation (ZNO) has historically determined university entry, with the New Ukrainian School reform reshaping primary education and the gradual introduction of a new national multi-subject test. The war since 2022 has driven online and blended learning, school damage, and the integration of displaced students.
Academic Year Structure
The Ukrainian school year runs from September 1 to the end of May, organised into two semesters with a winter break around the New Year and a short spring break around Easter. National examinations take place in May and June, with the ZNO or the new national multi-subject test sessions in the spring. The calendar must accommodate wartime disruption, with schools operating online, in shelters, and on adapted schedules where needed.
Key Holidays and Breaks
New Year's Day
January 1, start of the calendar year
Orthodox Christmas
January 7, celebrated by the Orthodox community
International Women's Day
March 8, a public holiday
Orthodox Easter
April or May, follows the Julian calendar
Labour Day
May 1, public holiday
Constitution Day
June 28, commemorates the 1996 constitution
Independence Day
August 24, marks independence in 1991
Common School Administration Challenges in Ukraine
School administrators in Ukraineface a unique set of challenges shaped by the country's education system, regulatory environment, and cultural expectations. Here are the most pressing pain points we hear from Ukrainian educators:
The war since 2022 has fundamentally reshaped Ukrainian schooling. Administrators manage schools operating online, in bomb shelters, and in hybrid mode, coordinate the integration of internally displaced students, and work within damaged or destroyed facilities.
The ZNO and its successor national multi-subject test are high-stakes for university entry, and coordinating examination sessions under wartime conditions is an exceptional challenge.
The New Ukrainian School reform is changing pedagogy and assessment, and administrators manage the transition alongside wartime disruption.
Teacher supply is strained by mobilisation and displacement, and administrators manage staffing with a reduced and changing workforce.
Infrastructure damage and energy disruption affect heating, connectivity, and safety, and administrators plan the school year around uncertain conditions.
Have a challenge we haven't listed? We are actively building new tools based on what educators tell us. If your school faces a specific administrative problem, email us at [email protected] — your input directly shapes what we build next.
How SchoolKit Helps Ukrainian Schools
Every SchoolKit tool is free, private, and works entirely in your browser — no downloads, no sign-ups, no data leaving your school.
Academic Calendar Builder
Most relevant tool for Ukraine schools
Ukrainian schools plan their September-to-May year around Orthodox Easter, Independence Day (August 24), and the spring examination window, adapting schedules for wartime disruption. Our Academic Calendar Builder handles the two-semester structure, auto-populates Ukrainian public holidays, and lets administrators colour-code examination periods and school events. The PDF export produces professional calendars for staff rooms and parents, while the iCal export keeps families synced to the school year.
Attendance Register Generator
Also highly relevant for Ukraine schools
Accurate attendance records support the Ministry of Education and Science in planning resources and monitoring participation across Ukraine's schools, including in online and blended settings. Our Attendance Register Generator produces print-ready monthly registers aligned to the two-semester school year, with CSV import for class rosters and simple weekly or monthly layouts, keeping record-keeping straightforward for schools of every size.
All Free Tools for Ukraine Schools
Exam Timetable Builder
Ukrainian schools run preparation for the national multi-subject test and end-of-year assessments that need clash-free scheduling across classes and rooms. Our Exam Timetable Builder automatically detects conflicts across students, teachers, and rooms, generating a complete, printable timetable in seconds.
Parent-Teacher Meeting Scheduler
Coordinating parent meetings in Ukrainian schools, many now online, needs a flexible system. Our scheduler creates shareable booking pages so parents can choose a slot online and teachers can see their full schedule at a glance.
School Communication Templates
Ukrainian schools communicate with parents in Ukrainian on matters from attendance to examination schedules and safety arrangements. Our template library includes 50+ professionally written notices covering attendance, behaviour, events, and emergencies, structured for quick adaptation and sharing — including via Telegram, which is widely used across Ukraine.
Teacher Evaluation Rubric Builder
Ukrainian teacher appraisal aligns with the professional standards promoted by the Ministry of Education and Science and the New Ukrainian School reform. Our rubric builder lets school heads create evaluation criteria with weighted scoring aligned to national expectations, and generate professional PDF reports suitable for development planning.
Parent Satisfaction Survey
Parent feedback supports Ukrainian schools in strengthening community engagement and school improvement planning. Our survey tool makes it easy to create and distribute satisfaction surveys, with results displayed in a clear dashboard and exportable as PDF summary reports.
School Bus Route Planner
School transport matters for Ukrainian families, especially in rural areas, and many routes now operate with wartime constraints. Our route planner uses OpenStreetMap to map stops, group routes, calculate distances, and print driver route cards, helping schools run safe and efficient transport services.
School Administration in Ukraine
School administration in Ukraine operates within a national system of roughly 3.8 million students under the Ministry of Education and Science, transformed by the war since 2022 into a blend of online, in-person, and hybrid schooling. Administrators manage a September-to-May year shaped by Orthodox holidays and national days, coordinate the high-stakes ZNO and its successor national multi-subject test, keep attendance records across online and blended settings, and communicate with parents in Ukrainian — all while integrating displaced students, operating in shelters, and working within damaged infrastructure and an energy crisis. In this environment, simple and reliable administrative tools make a genuine difference. SchoolKit provides free, browser-based tools built for Ukrainian schools — calendars that adapt to wartime schedules, registers that work in online and blended settings, and communication tools that reach every family. Every tool runs entirely in the browser, so no student data ever leaves the school.
From Free Tools to Comprehensive School Management
SchoolKit gives you a powerful starting point — professional, free tools that handle your most common administrative tasks right in your browser. As your school's needs grow, EduPilotPro extends these capabilities into a complete school management platform with:
- Digital attendance tracking with real-time analytics and state reporting
- Unlimited exam scheduling with custom time slots and teacher preferences
- Automated parent communication via email, SMS, and WhatsApp
- Centralised teacher evaluation across multiple evaluators and departments
- Integrated school calendar with automated publishing to Google Calendar and Outlook
- And much more — all built specifically for Ukrainian schools
The free tools will always remain available and unlimited. When you are ready for a more comprehensive solution, EduPilotPro awaits.
Frequently Asked Questions — Ukraine
Does the Academic Calendar Builder include Ukraine's national holidays?
Yes. The holiday preset library includes Independence Day (August 24), Constitution Day (June 28), Orthodox Christmas and Easter, and the other public holidays. You can add school-specific events and mark the examination window with custom colours, including adapting the calendar for online and hybrid schedules.
Can the tools help prepare for the ZNO and national multi-subject test?
Yes. The Exam Timetable Builder creates conflict-free schedules for test preparation and end-of-year assessments, and the Academic Calendar Builder lets you mark examination windows across the school year. The print-friendly output is ideal for schools that distribute timetables in hard copy.
Are these tools compliant with Ukraine's data protection law?
All SchoolKit tools run entirely client-side in your browser. Student names, attendance records, and any other information you enter never leave your computer. No data is transmitted to any server, stored in any database, or shared with any third party, which inherently supports the data protection principles of Ukraine's Law on Personal Data Protection.
Can the tools support online and blended schooling?
Yes. Every SchoolKit tool runs in the browser and works whether your school teaches in person, online, or in a hybrid model. Attendance registers and calendars work the same way for remote and in-person classes, and PDF exports keep printed records available where connectivity is limited.
Is there a tool you need that we haven't built yet?
Ми постійно створюємо нові інструменти на основі відгуків вчителів та директорів шкіл з усієї України. Якщо вашій школі потрібен конкретний інструмент, якого ми ще не маємо — наприклад, керування учнівськими справами, планування уроків або координація іспитів — надішліть нам листа на [email protected]. Ми створюємо те, що потрібно вчителям.
Ready to Streamline Your Ukraine School?
All tools are free, private, and require no sign-up. Start using them in your browser right now. If you need a tool we haven't built yet, tell us — we build what educators ask for.